Employee pay statements
A pay statement or a pay stub is a written record of what an employee was paid during a pay period. An employer must provide a written record when paying the employee, which contains the following information:
- name and address of the employer and name of the employee
- period of time for which the employee is being paid
- the rate of wages to which employee is entitled
- number of hours worked
- gross amount of wages, vacation pay, and any pay in lieu of notice of termination
- amount and purpose of each deduction
- any bonus, gratuity, living allowance or other payment
- the net amount of money paid to the employee.
An employer can choose, instead, to provide pay statements electronically if the employer provides, through the employee’s place of employment, confidential access to the electronic pay statement and a means of making a paper copy of it.
Employer pay records
An employer must keep complete and accurate pay records for each employee for 36 months from the time the employee no longer works for the employer. The pay records contain the following information:
- employee’s name, address, date of birth, and social insurance number
- wage rage, gross earnings and net pay for each pay period
- hours worked each day and week and type of work performed
- the nature and amount of each deduction
- start and end date of employment
- period of paid vacation or the amount of pay instead of vacation
- holiday pay (due or paid)
- any period during which the employee was on a leave of absence and the reason for the leave
- number of overtime hours the employee has accumulated and used
- dates of dismissals, suspensions or layoffs and dates of the notices
This article provides only general information. Details about any provision of the Prince Edward Island Employment Standards Act and Regulations can be obtained by contacting the Employment Standards Branch at 902-368-5550 or toll free at 1-800-333-4362.
Visit www.peiemploymentstandards.com. The Branch is located in Charlottetown at Sherwood Business Centre, second floor, 161 St. Peter’s Road.